Our Workplace Security Policy outlines our rules for receiving visitors at our premises. We want to ensure that visitors will not:
This policy applies to all employees. “Workplace visitors” may refer to employees’ friends and family (referred to as personal visitors) contractors, external vendors, stakeholders and the public. Each Visitor would be provided by “visitor passes” which would have a category color code on it.
This policy does not refer to remote employees or employees from other company locations. To ensure safety at work and security of work, employees who are on parental leave may enter our premises with visitor passes.
The following rules apply for all kinds of visitors:
As a general rule, employees may not allow access to our buildings to unauthorized personal visitors. We can make exceptions on a case-by-case basis. Employees may bring visitors to company events or after obtaining authorization from [HR/ Security Officer/ Office manager.] To avoid confusion or misunderstanding, authorization should be in writing. [HR/ Security Officer/ Office manager] may also give verbal authorization, when appropriate, but must also inform reception and security guards.
Common areas, like lobbies, may be open to visitors. We advise our employees to only permit visitors in those areas for a short time and for specific reasons. Employees are responsible for accompanying any of their underage visitors at all times.
Contractors, suppliers and service vendors, like IT technicians and plumbers, can enter our premises only to complete their job duties. Front-desk employees are responsible for providing contractors and vendors with badges and for instructing them to wear those badges at all times on our premises.
Our company may occasionally accept the following types of visitors:
Those visitors should receive written authorization from HR or management before entering our premises. They should always be accompanied by an employee while on company pro
In accordance with our non-solicitation policy, visitors must not try to proselytize employees, gather donations or request participation in activities while on our premises. Any visitors who violate this policy may be escorted out.
Anyone who delivers orders, mail or packages for employees should remain at the office reception or gate. [Front office employees/ security guards] are responsible for notifying the employee who expects the delivery. If that employee is unable to receive their order, front office employees may accept the order on the employee’s behalf upon request. Front-office personnel must sign for and disseminate all business orders and mail.
Employees may not bring or accept visitors in areas where there are dangerous machines, confidential records or sensitive equipment. Representatives of regulatory bodies and stakeholders (e.g. investors) may be exempted, if they have received official authorization from [HR/ Security Officer/ Office manager.] In these cases, employees should provide visitors with the necessary badges and protective equipment to enter premises when needed
Security staff who spot unauthorized visitors may ask them to leave. Visitors who misbehave (e.g. engage in hate speech, cause disruption or steal property) will be asked to leave and prosecuted if appropriate.Employees who spot unauthorized visitors may refer them to [security/office manager.]
Employees who violate this policy may face disciplinary consequences in proportion to their violation. HR will determine how serious an employee’s offense is and take the appropriate action:
This security policy is meant to provide general guidelines and should be used as a reference. It may not take into account all relevant local, state or federal laws and is not a legal document. Neither the author nor Workable will assume any legal liability that may arise from the use of this policy.